Administration & Establishment Division

	Mrs. Nirosha Hapuhinna     Additional District Secretary     027-2222385
	Vacant     Additional District Secretary     027-2053588
	Mrs. D.D.S. Muthumali     Assistant District Secretary     027-2225579
	Mrs. G.D.N.Senali Chandrasiri     Administrative Officer     027-2222260

The main task of the establishment division is to perform administrative duties of the officers who work under the District secretary. The following duties are also carried out by this division.

• New appointments
• Extensions of service
• Retirements of service
• Issuing timber permits
• Preparing jurists list
• Training activities for officers
• Issuing holiday railway warrants
• Issuing loan facilities for officers
  • Property loans
  • Vehicle loans
  • Distress loans
  • Bicycle loans

In addition to establishment duties following duties also carriedout by the branch

• Administration and supervision of the 07 divisional secretaries
• Buddhist and cultural affairs
• Social services
• Disaster management.(floods, drought)
• Timber permits activities
• Housing development activities
• Agriculture development activities
• Election activities
• Training activities for officers
• Participation and contribution for the ceremonial activities of the state
• General duties and disciplinary activities of gramaniladaris
• Computerizing the registering of births, marriages and deaths in the district
• Appointing and all other activities of registrar of birth,marriage and death
• Appointing graduate trainees

Planning Division

	Mr. M.K.P.Kumara     Director (Planning)
	Mrs. K.I.A. Kothalawala     Deputy Director (Planning)

Goals

• Expansion of economy opportunities for income and employments.
• Enhancing the living standard of the people.
• Creation of better environment.
• Empower of Sustainable House Hold Economic Unit.
• Expansion of  Rural infrastructure facilities.

Objectives

• Sustainable development of  house hold units of  295 G.N. Divisions in the seven Divisional Secretariats.
• Improvement of  Rural  Infrastructure Facilities as need.
• Increasing sectoral distribution of  RIDP and DCB allocation of the rural area in the District.
• Achieving 100% both physical and financial Progress under the District Development Programme.
• Updating & Completing of Resource Profile in all D.S. Division before the end of 2nd quarter in every year.
• Updating district Data base system before the end of 2nd quarter in every year.

Activities

• Facilitating Development policy of the District.
• Overall Planning and Programming of the District Development Programme with the following major components.
• Economic Development Planning.
• Structural Planning.
• Infrastructure facilities and public utilities planning.
• Facilitation of Private Sector investments.
• Promotions of Socio Cultural and Tourism.
• Overall Coordination, Monitoring, and progress review of the Development Programmes.
• Implementation of Decentralized Capital Budget Programme.
• Implementation of RIDP Programme.
• Implementation of RIDP (Special) Programme.
• Implementation of Provincial Road Development Programme.
• Preparation of Consolidated District Implementation Programme.
• Updating of data for Divisional level Diagnostic and problems identification exercise.
• Human Resources development activities in the district.
• Development of documentation of the development related data and publication and studies and surveys.
• Public awareness programme and publication.
• Preparation of resources profile for DS Level.
• Preparation of resource profile for Grama Seva Division Level.
• Facilitating Divi Neguma Development policy in the District.

Functions of the District Planning Secretariat

• Preparation of Annual Integrated District Development Plan
• Preparation and Implementation of Decentralized Budget Programme
• Preparation and Implementation of  RIDP Programme
• Preparation and Implementation of Provincial Road Development  Programme
• Preparation of  District Development Action Plan
• Updating Divisional Level Resource profile
• Strengthening and maintaining District Operation Room
• Implementation Rural Economic Development Programme
• Conducting and Facilitating to District Coordinating Committee Meeting
• Conducting Progress review Meetings
• Conducting Divisional Level Diagnostic and Problems Identification survey exercise
• Other Development related activities

Account Division

	Mr. M. Kalaignanasundram     Chief Accountant
	H.M.T.D.K. Somathilaka     Accountant

Engineering Division

B.D.K. Chandrasena     Chief Engineer

The Strengths of the Division

Social Responsibilities

• Ensure the safety and interest for well-being of the public.
• Ensure that society’s funds and resource are well used.
• Concern about the impact of engineering projects on environment and society.
• Refusing to work on a particular project Violating above
• Concern about the legality of all projects before Start the work.
• Commitment to educate staff about Social responsibilities.
• Responsible for all the action taken hence the impact of the action is on the society and the people.

To Ensure the Social Responsibilities

• Conduct price fixing committee to maintain a reasonable fixed price during the current year.
• Conduct procurement process to select suitable contractors to offer new projects.
• Field visits to maintain the standard of the construction.
• Collect test report to maintain quality of the construction.
• Conduct progress review meeting to maintain the progress of the construction.

Motor Traffic Division

	Mr. R.M.A. Padmakumara     Chief Examiner

District Disaster Management Unit

Lt. Col. A.J.S. Abenayaka     Assistant Director (Disaster Management)

Renovation Programme of Waste Water Draining Systems Implemented Under Pibidemu Polonnaruwa District Development programme - Rajarata Navodaya Presidential programme.

Agriculture Division

	Mrs. J.S.M.S. Samarakoon Manike     District Director (Agriculture)
	Mr. W.M.T. Weerakkodi     District Assistant Director (Fertilizer)

Small Enterprises Development Unit

D.M. Dilani Manike     Assistant Director (Small Enterprises)

Objectives

• To create “Local Entrepreneurial Culture” through the development of entrepreneurial capabilities in youth
• To generate job opportunities and uplift living standards of youth through identification of new enterprise opportunities and guide to start enterprises
• To generate more job opportunities and increase income level in youth through improving the efficiency and productivity of youth’s enterprises.
• To provide active contribution to ensure the effectiveness and consistency of micro and small enterprises

Role

• Generate entrepreneurship qualities among youth
• Creating background in the country to promote Entrepreneurial culture
• Continuous conduction of entrepreneurship skill development programmes.
• Assisting youth for enterprise planning
• Assisting in increasing quality of products & services
• Conducting researches on small enterprises & based on such fields
• Assisting in applying modern technology to small enterprises
• Assisting in promoting brand names of entrepreneurs
• Providing business advisory services.
• Introducing electronic trade opportunities.
• Providing financial assistance for business development
• Providing market facilities for products and services of small entrepreneurs
• Networking of entrepreneurs by building entrepreneurs federations & parties
• Evaluating & awarding of successful entrepreneurs.

Media Unit

Mr. M.P.G.W. Kasthuriarachchi     Information Officer

• Covering all committee meetings and issuing information to media.
• Covering all the workshops held under the Polonnaruwa district strategic development plan.
• Covering and propagating by media about tournaments organized by Polonnaruwa district public service sports association.
• Collecting reports published in press media.
• Coordinating development activities of various branches of Polonnaruwa district secretariat  and other government organization  issuing relevant reports to media.

Census & Statistics Division

Mr. R.D.A.W. Rathuvithana     Statistician

Responsibilities

• Counting activities
• Survey activities
• Collecting general data
• Preparing statistical hand book
• Collecting special data

Counting Activities

• Population and houses counting
• Agricultural survey
• Industries survey
• Trades and services survey

Counting Activities

• Estimating paddy harvest
• Labor force survey activities
• Home units income and expenditure survey
• Annual industrial survey
• Quarterly industrial productions survey
• Annual construction industries survey
• Coconut productions cost survey

General Data Collection Activities

• Paddy statistics
• Dry land cultivation statistics
• Animal statistics
• Statistics of animal killed for meat
• Buildings statistics
• Local government bodies statistics
• Urban retail prices collecting
• Manufacturers price collecting

Preparing Annual Statistical Hand Book

• Preparing hand book with up dated data  gathered by field officers attached to divisional secretariats.

Special Data Collecting Activities

• Collecting data for special surveys ordered by the department.
  • E.g :- 01 Quality survey on poverty in Sri Lanka - 2012 Aug.: / Sep.:
• International prices comparing programme.

Explosive Division

Mr. W.M.A.W.R.K. Weerasekara    Assistant Controller of Explosive (Act)

1. Activities of explosives relevent subject
2. Activities of fire arms relevent subject

Activities of Explosives Relevant Subject

Under this subject explosive permits or explosive licences are issued relevent to use of Commercial explosives.

1. Issuing of Explosive Permits

• When commercial level mineing activities explosive permits are issued for requirements of explosives.
  • Metal quarry industry Performance and Financial Report 2017
• When non commercial level mineing if there is a explosive requirement explosive permits are issued for the purpose.
• When making a foundation or digging a well to blast obstacles.

2. Issuing of Explosives Licenses

• For commercial supplying of fire works.
• For supplying of explosives.

Activities of Fire Arms Subject

• Issueing cartridges for these licenses.

Special Activities of Explosives Branch

• Attend various test blasting conduct by GSMB &CEA and do necesasary recomandations .
• Doing field inspections at industries on these explosives .

Samurdhi Division

MS. R.M.L.B. Lakshmi Rathnayaka   Director